JOB (BRIEF DESCRIPTION)
JOB RESPONSIBILITY
JOB SPECIFICATION
- To manage, supervise, provide guidance and motivate a team of Admin staff to ensure maximum efficiency.
- To be in charge of the entire organisation’s office administrative function such as procurement, tenancy, license, service contract, budgetary control, insurance, renovation, maintenance, fixed asset management, vendor management, corporate membership for head office and branches.
- Planning and coordinating administrative procedures and systems and devising ways to streamline processes and ensure compliance of the company’s policy and reduce any potential risks.
- Recruiting and training personnel and allocate responsibilities and office space
JOB RESPONSIBILITY
- Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
- Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counselling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes and improve service quality
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations
- Manage schedules and deadlines
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Monitor costs and expenses to assist in budget preparation and active participation in budgetary control
- Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
- Oversee facilities services, maintenance activities and vendors management
- Organize and supervise other office activities (recycling, renovations etc.)
- Tender exercise management and coordination
- Ensure operations adhere to policies and regulations
- Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
- Provides historical reference by developing and utilizing filing and retrieval systems.
- Keep abreast with all organizational changes and business developments
- Process improvement and automation
- Any other tasks as and when assigned
JOB SPECIFICATION
- Candidate must possess at least a Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management or equivalent.
- At least 5 year(s) of working experience in the related field is required for this position.
- Proven experience as administration manager
- In-depth understanding of office management procedures and policies
- Familiarity with financial and facilities management principles
- Proficient in MS Office
- An analytical mind with problem-solving skills
- Excellent organizational and multitasking abilities
- A team player with leadership skills
- Ability to work independently and pro-actively
- Full-Time position(s) available.